The ACH service allows you to quickly and easily send payments or collect funds online.
In this video you will learn how to create and approve a Direct Deposit ACH template, which is one of the most common payment types.
You will also learn how to enter and approve ACH payments utilizing the bank�s standard dual control settings.
It is highly recommended that you use templates to create your ACH payments.
Templates help reduce the risk of fraud by allowing ACH instructions to be reviewed and approved by another user.
Once saved, they are readily available for future use.
The Online Banking System includes several ACH types that allow you to pay or collect payments from both businesses or individuals.
To begin, select Direct Deposit.
First, enter a unique name and description for the template with no special characters.
Enter a transaction description that is meaningful because it will be visible to your recipient.
Next, select the Debit Account from the account dropdown.
Assigning the Template Limit provides an additional layer of security.
The total amount for the Direct Deposit cannot exceed this limit.
The Select Recipients option allows you to choose recipients that have been previously set up and saved to your master list.
The Create New option allows you to add new recipients.
We will demonstrate these options starting with Select Recipients.
Click "Select All" to add all available recipients or select each recipient individually.
Select "Done."
We will now create a new recipient.
Enter the recipient information.
As a reminder, protect yourself from fraud by verifying payment requests received via email.
Contact coworkers/vendors/ and clients at an existing phone number to verify the payment instructions and account routing information.
Select Save to Master Recipient List to add the recipient to the master list.
Click Continue.
Click Submit.
Enter the dollar amount for each recipient, as applicable.
Now review and set the appropriate status for each recipient.
An Active status will include the recipient in all future payments.
The Hold option prevents payment to the recipient until the status is changed to Active.
The hold will prevent the payment regardless of the dollar amount entered.
The Prenote option sends a zero dollar transaction through the ACH network to verify the account information.
To add an Addenda, click the Plus icon.
The Addenda field is most commonly used when paying businesses, however not all financial institutions display the information.
When finished, click Save.
The Addenda will display on the Create Template screen.
Click Continue to preview the template.
Review the template.
Click Submit Template to complete the process.
The Successful Submit banner is displayed.
Click Template Center to access the Template Center.
The newly added template is displayed with a status of Pending Approval.
A security best practice is to have another user review and approve templates.
In this example, dual approval is turned on requiring another user to approve the template before it can be used.
The Status column includes a hyperlink if you can approve a new or modified template.
Click the hyperlink to begin the approval process.
Review the template information.
The Approver has the responsibility to review all recipient information for accuracy.
Click Approve.
The Successful Submit banner is displayed.
Click Template Center to return to the Template Center.
The template is now available to originate payments.
Now we will demonstrate how to send a payment from a template.
First, select the template from the list.
Next, click Create Payment.
The effective date defaults two business days in the future.
Enter an Amount for each recipient, if applicable.
Click Continue.
Verify that the total amount is correct.
Click Submit Payment.
The Successful Submit banner is displayed.
Click Payment Center to review the status.
The submitted Direct Deposit is displayed with a status of Pending Approval.
A security best practice is to have another user review and approve ACH payments.
In this example, dual approval is turned on requiring another user to approve the Direct Deposit before it can be processed.
Select the ACH payment to begin the approval process.
Click Approve to proceed.
Review the ACH payment.
Select the View Recipients hyperlink to verify that each individual transaction is set up correctly.
Once reviewed, click Cancel to continue.
Next, enter the security code from your designated authentication device.
You will only be prompted to enter the one time security code during this process.
If you are prompted to enter this information any other time, do not enter the code and contact Global Transaction Services Customer Service immediately.
Click Approve to release the ACH payment.
The ACH payment has now been scheduled for processing.
Payments not approved before the cut-off time will have the status of overdue.
Simply update the effective date and go through the approval process to reschedule the payment.
Fully approved ACH payments show a status of "scheduled."
Once the ACH payment is processed, the status will change to completed.
To confirm the status of your processed ACH payments, you should periodically check the View Processed link from the Payment Center.
Click the Pending tab to view all items that are in a pending status.
All other statuses can be viewed on the All tab.
For more information please contact Global Transaction Services customer service.